Notary faq's

Affirmation: A solemn declaration that the information contained in the document is true and accurate, made by persons who decline taking an oath for religious or conscientious reasons. An affirmation is equivalent to an oath and is just as binding. 

Oath: A solemn, formal declaration or promise to tell the truth, made before a notary public, under penalty of perjury. Traditionally, the oath invokes reference to a deity (“under God”) as witness. 

A power of attorney grants authority to one individual to handle the affairs of another individual, and to enter into legal and financial agreements on that person's behalf. Powers of attorney may be unlimited or limited in scope.   

 21 and Up Only

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A document that is signed by a public official as a true copy of the original document that is held in the office of the public official, or a copy of the original which is certified to be a true copy by a notary public. Certified copies of some documents can only be obtained from the office of the public official in which the original is held. Examples include birth certificates, death certificates, and marriage certificates. Colorado notaries cannot certify copies of these documents.   

A deposition is a witness's sworn out-of-court testimony. It is used to gather information as part of the discovery process and, in limited circumstances, may be used at trial.  

 A common-law marriage in Colorado is valid for all purposes, the same as a ceremonial marriage. Only death or divorce can terminate it. 

The common-law elements of a valid marriage are that the couples (1) are free to contract a valid ceremonial marriage, i.e., they are not already married to someone else; (2) hold themselves out as husband and wife; (3) consent to the marriage; (4) live together; and (5) have the reputation in the community as being married. 

The single most important element under the common law was the mutual consent of a couple presently to be husband and wife. All the rest were considered evidence of this consent or exchange of promises. No time requirement exists other than the time necessary to establish these circumstances. When proof of common law marriage is required, such as by an insurance company, a signed affidavit can be presented. 

 An e-notarization is a document in electronic format that is signed and notarized electronically, then filed or transmitted electronically to its intended destination. They may be used in transactions between private parties who agree to it (such as a contract that is notarized and then e-mailed between the parties). 

The signer must appear in the physical presence of the notary to affirm, swear, or acknowledge the document being notarized. 

(Not the same as a remote notarization

 The Vital Records section of the Colorado Department of Public Health and Environment is the only place to get official copies of birth or death certificates. 

 The Vital Records section of the Colorado Department of Public Health and Environment is the only place to get official copies of birth or death certificates. 

 In the case of divorce, the Clerk of the Court that issued the Decree of Dissolution of Marriage can provide a certified copy of the order. 

 The Clerk and Recorder of the county where the documents were originally recorded must certify documents regarding real property, marriages, or divorces. 

The U.S. Citizenship and Immigration Services provides certified copies of Certificates of Naturalization. See "How Do I Obtain Certified True Copies of a Certificate of Naturalization?" on the U.S. Citizenship and Immigration Services website.